Last updated March 13, 2018.
COLLECTION OF PERSONAL INFORMATION
On the Website, you can access information about our goals and programs, download materials, view how many other people are taking “action,” sign petitions, participate in sweepstakes and contests, submit survey responses, register and apply for events, make donations and enjoy other interactive services.
Our Website may also allow you to log in using sign-in services such as Facebook Connect, Twitter, or Google+ (the “Sign-In Services”). These Sign-In-Services will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate forms such as sign-up forms and petitions. The Sign-In Services give you the option to post information about your activities on the Website to your profile page to share with others within your network. The privacy policies of the third-party providing such social plug-in(s) and/or authentication will govern that third-party's use of information gathered by it from your interaction with that service and its website.
We also may acquire personally-identifiable information from other sources such as offline records, publicly available information, or from third parties.
You may request to review, update, correct or delete the personal information that we have collected about you by sending your request, including the Website to which your request pertains (if applicable), to firstname.lastname@example.org or to: 555 11th Street NW, Suite 601, Washington, DC 20004. Please note that if you request the deletion of your personal information, we may retain an archived copy of your records as required by law or to enforce our rights.
USE OF PERSONAL INFORMATION
We use your personal information to operate and improve the Website and services, provide information you have requested or that we think would interest you, manage event registrations, administer surveys and petitions, process donations and payments, provide customer support, respond to your communications and requests, communicate with you about your transactions with the Website and us, and provide technical information about the Website and services. Such use may include the display of customized content based upon the information we have collected (for example, special information for users living in a particular region or state).
The Climate Reality Project or its authorized agents may also use your personal information to contact you by e-mail, phone, or mail.
Without limitation, we may share your personal information with the following affiliated persons and entities:
Affiliated Third Parties – For example, licensed affiliates and affiliated campaigns that share our mission and privacy concerns. Because our licensed affiliates are located in various foreign countries, your personal information may be transmitted, stored and used in other countries when shared with such affiliates. Foreign privacy laws might apply.
Third-party Service Providers – For example, our database administrators, credit card processing services, and vendors and organizations we engage to help us provide services or facilitate large distributions of messages.
Campaign Partners - Certain promotions and events may offer you the opportunity to consent to the sharing of your information with our partners, such as promotion and event co-sponsors and prize providers.
By using the Website and otherwise submitting your information to us, you authorize us to contact you as described above. If you wish to unsubscribe from an e-mail list, you can let us know by following the "unsubscribe" instructions that are included in each promotional email. To opt out of other communications, please fill out the form here or contact us at: 555 11th Street NW, Suite 601, Washington, DC 20004. Please note that such requests may take up to ten (10) days to become effective, and you may not opt out of receiving communications regarding your transactions with the Website or technical information about the Website and services.
Personal information collected by The Climate Reality Project may be stored and processed in the United States or any other country in which we or our affiliates, subsidiaries or service providers maintain facilities, which may include countries that do not require the same level of protection for personal information as the one in which you reside. For example, if you use the Website to submit information directed to one of our licensed affiliates that is located outside of the United States, your information will be transmitted to the country in which the licensed affiliate is located. By using the Website, you expressly consent to any such transfer of information outside of your country.
We also may share the personal information you’ve given us as follows:
to respond to your requests for customer service or other information or services
to comply with applicable laws, cooperate with law enforcement, government requests, subpoenas, court orders or legal process
to establish or exercise our legal rights or defend against legal claims
to investigate, prevent or take action regarding illegal activities, suspected fraud, or potential threats to the physical safety of any person, or as otherwise required or permitted by law
in the event of any reorganization, merger, sale, joint venture, assignment, transfer or disposition of all or any portion of our business or operations (including without limitation in connection with bankruptcy or any similar proceedings)
certain information provided in connection with petitions and surveys (see below).
PETITIONS AND SURVEYS
For petitions and surveys you’ve signed or completed, we treat your name, city, state, and comments as public information – for example, we may provide compilations of petitions, with your comments, to the intended recipient of the petition or survey and/or make them available to the press and public online. We will not make your street address publicly available, but we may transmit it to the intended recipient of the petition or survey as part of the petition or survey. This is standard industry practice in such situations. We will not disclose your e-mail address or phone number in connection with petitions and surveys, without your permission.
NOTICE OF PRIVACY RIGHTS OF CALIFORNIA RESIDENTS
We have adopted a policy of not sharing your personal information with third parties for their direct marketing purposes if you request that we do not do so ("Opt-Out Policy"). You may make such a request by sending us an email at email@example.com. When contacting us, please indicate your name, address, email address, and what personal information you do not want us to share with third parties for their direct marketing purposes. Please note that there is no charge for controlling the sharing of your personal information or for processing this request.
If you are a California resident and have provided personal information to a business without an Opt-Out Policy, you may be entitled by law to request certain information regarding disclosures of personal information made by such business to third parties for the third parties' direct marketing purposes during the immediately preceding calendar year ("Disclosure Request"). Such business is not required to respond to more than one Disclosure Request per customer each year, or to respond to requests made by means other than through the contact information designated by the business for such purposes. However, please note that due to our Opt-Out Policy described in the preceding paragraph, we are not obligated by law to provide you with the information in your Disclosure Request.
To make a Disclosure Request, please contact us at firstname.lastname@example.org. In the Disclosure Request, specify that you seek your “California Customer Choice Privacy Notice.” Please allow thirty (30) days for a response, but note that we are entitled by law to respond to your Disclosure Request by notifying you of your right to prevent the disclosure of personal information pursuant to our Opt-Out Policy, which is cost free to you.
COLLECTION AND USE OF CHILDREN'S PERSONAL INFORMATION
The Website is directed to persons 18 years of age or older. The Website is not directed to children under 13 years of age. Unless we have a separate prior agreement with the parent or guardian of a User under 13 years of age, we do not solicit or knowingly collect personal information from children under 13. Users who are under 13 years of age should ask their parent or legal guardian for permission and assistance if using the Website and should not submit any personal information to the Website.
If you do provide information to us, you represent and warrant that you are 13 years of age or older.
When you visit our Website, your browser may save a tiny piece of information (called, a "cookie") on your computer, mobile phone or other device. This information personalizes and improves your experience online, including allowing us to tailor your experience on our Website according to the preferences you have specified or based on your actions on the site.
We may also use other tracking technologies, such as web beacons, pixels, gifs, tags and other technologies that collect information to personalize your experience, facilitate your browsing on the Website and improve the quality of the Website. We may also use these technologies in e-mails (for example, to track open rates for our mailings). This practice helps us determine which web pages and mailings appeal most to our users. We may use the information collected through pixel tags, tracking links and similar technology in combination with your personal information.
The tracking technologies allow us to display targeted content and advertisements to you on our Website or on other digital properties based on your past visits to the Website and non-personal information collected over time, and to determine the effectiveness of and optimize the content and advertisements, analyze your interactions with the content and advertisements you are presented with, and how those interactions relate to your visits to the Website.
IP ADDRESSES, LOG FILES, AND DATA ANALYSIS
As with any website operator, we analyze our Website logs to constantly improve the value of our Website. We may use external services to provide real-time reporting to us and our authorized agents of browser accesses to our Website. This includes page views, unique visitors, repeat visitors, frequency of visits, and peak-volume traffic periods. We do not use this service to gather, request, record, require, collect, or track any user's personal information.
We log IP addresses, which describe the location of your computer or network on the Internet. This information is helpful for systems administration and troubleshooting purposes.
URLs contained in e-mails may contain an ID that enables us to correctly identify the person who takes an action using a web page on our Website. We sometimes use URLs with unique parameter values to simplify the process of filling out forms. We may occasionally present a shortened URL that references a longer URL which contains an ID. We do this to simplify the display, to prevent links from becoming broken when copied, and to ensure compatibility with e-mail programs which do not handle long URLs. When a shortened URL is displayed in an e-mail, you will see the full URL in the browser’s address bar when you access the page.
You can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads by changing the ad settings here. You also can opt-out from being tracked by Google Analytics in the future by downloading and installing Google Analytics Opt-out Browser Add-on for your current web browser here.
While we may share and disclose non-personal information, we will not de-aggregate or re-identify non-personal information and will ask our contracting parties to agree to keep the data in its aggregated or de-identified form.
RESPONDING TO "DO NOT TRACK" SIGNALS
PROTECTION OF PERSONAL INFORMATION
The Climate Reality Project uses industry standard, reasonable and technically feasible physical, administrative and technical safeguards to help protect personal information from unauthorized access, use and disclosure. However, the Website and data storage are run on software, hardware and networks that may experience security breaches that are beyond our control, and no transmission of data over the internet is guaranteed to be completely secure. We are not responsible for the acts or omissions of any third parties, and we cannot guarantee the security of the information on and sent over the internet. Any such transmission is done at your own risk.
We may include links to third-party sites on our Website or forms or in our communications. We try to link only to reputable organizations, but because these other sites are not hosted or controlled by us we are not responsible for the privacy practices of those sites or the content provided thereon. We encourage you to review the privacy policies of those sites.
CHANGES TO THIS POLICY
Last Updated: August 17, 2017
Climate Reality’s mission is to catalyze a global solution to the climate crisis by making urgent action a necessity across every level of society. To achieve its goals, Climate Reality’s operating budget is comprised mostly of donations, grants, financial contributions, and gifts. Climate Reality is committed to protecting our Donors’ privacy. We value our Donors’ trust and we recognize that maintaining this trust requires us to be transparent and accountable to our supporters and the public at all times. This policy applies to all Donor information received by Climate Reality, both online and offline, and will help ensure that all personal information is properly collected, used only for the purposes for which it is collected, and is irretrievably disposed of in a secure and timely manner when it is no longer needed.
In this Policy, “personal information” means information that is recorded in any form, both fact and opinion that can be used to distinguish, identify or contact a specific individual. It does not include publicly obtainable information such as names, addresses, and telephone numbers. “Donor” refers to any individual or organization that contributes funds, securities, or property to Climate Reality. Due to the sensitive nature of personal information disclosed by a Donor, Climate Reality shall at all times abide by this policy.
Climate Reality and its employees are responsible for all Donor personal information in our possession. Every reasonable precaution shall be taken to protect and preserve the confidentiality of our Donors’ personal information. All employees, agents, and authorized service providers of Climate Reality are individually required to safeguard each individual Donor’s personal information. Any outside contractors or third party service providers are selected with due care and must abide by the security measures reflected in this Policy. External service providers shall be required to agree to protect any personal information of Donors, use it for only the purposes set out in the scope of the contract with Climate Reality, and to not keep the personal information on file beyond the term of the agreement with Climate Reality.
Donors may notify Climate Reality of a privacy-related issue or grievance by contacting DonorPrivacyPolicyConcerns@climatereality.com. We will provide information about our privacy procedures and investigate the complaint. If a problem is discovered during the review, we will take all appropriate steps to revamp our policies and procedures as necessary.
USE AND DISCLOSURE OF PERSONAL INFORMATION
Climate Reality may collect a person’s first name, last name, email address, address, city, state, zip code, and phone numbers (home, work, or mobile). We may collect event-specific information pertaining to a person's attendance, meal preferences and guests. We may collect the provided name and email of a spouse, contributor or foundation to facilitate the recognition for a gift. This personal information is kept confidential and on file for IRS purposes. Climate Reality collects and uses personal information only for certain purposes that are identified to the Donor. We may use it to establish and manage our relationship with a Donor, as well as providing requested information. Personal information can also help us understand a Donor and identify preferences and expectations. The main uses will involve raising money to reach our campaign goals and to process gifts and return appropriate receipts.
We collect Donors’ personal information for internal use only, and just to the extent required for our purposes. We obtain relevant personal information about Donors lawfully and fairly.
SHARING OR SELLING OF PERSONAL INFORMATION
Climate Reality does not sell or disclose our Donors’ personal information or active Donor files with any other entity. In addition, Climate Reality will not send solicitations to our Donors on behalf of other organizations, unless specifically requested to do so by the Donor. This applies to all Donor information received by Climate Reality, both online and offline.
If a Donor is subscribed to a Climate Reality emailing list, the Donor’s email information only may be rented, sold, or shared with Climate Reality’s affiliated entity, the Climate Reality Action Fund. In such a scenario, the Donor may unsubscribe from receiving further communications from the Climate Reality Action Fund by clicking the unsubscribe link at the bottom of any email communication.
PRIVACY ENFORCEMENT WITH VENDORS
If data is shared, a non-disclosure agreement will be entered into with the vendor and the sharing of data is prevented by contract stipulations between Climate Reality and our vendors. Climate Reality does not authorize these service providers to use or disclose information except as necessary to perform services on our behalf or to comply with legal requirements.
Climate Reality only uses and discloses personal information with Donor permission. Donor permission can be in writing or implied, either verbally and/or electronically. A Donor may withdraw permission to collect, use, and disclose personal information at any time by giving Climate Reality reasonable notice, subject to legal or contractual obligations by emailing email@example.com.
Climate Reality does not publicly disclose Donors’ names, unless the Donor has expressly consented to the disclosure or has given as part of a program that includes publication of the Donor’s name in recognition of the donation. Donors may specifically request to remain anonymous, by checking the “Anonymous” box on the online donation form at the time of the donation, or requesting anonymity in writing at the time of giving. While this Donor’s name may be stored for Climate Reality’s internal records, the Donor will remain publically anonymous.
Donors will be subscribed to Climate Reality’s newsletter and email notifications at the time of donation. If a Donor wishes to opt-out of these communications, they may select the option at the time of donation or at any subsequent time period, either by unsubscribing to Climate Reality emails by following the link provided at the bottom of the correspondence, or by emailing firstname.lastname@example.org.
CUSTODY AND CARE OF PERSONAL INFORMATION
We strive to keep all personal information in our possession accurate and up-to-date. Donors may always correct their personal information if they believe that our records are not correct. If a Donor feels that any of our information about them is inaccurate or incomplete, the Donor has the right to ask us to change or delete it by sending an email to email@example.com.
Climate Reality will keep Donors’ personal information only as long as it is necessary to satisfy the purposes for which it was obtained, or as legally required. Access to Donor file materials containing personal information is restricted to Climate Reality employees and authorized service providers who need it to do their jobs.
Climate Reality has established appropriate technical, physical, and organization security measures to protect Donors’ personal information against loss, theft, unauthorized use, disclosure, or modification. These procedures will be monitored and reviewed periodically and when needed to ensure their continued effectiveness. The safeguards employed by Climate Reality include, but may not be limited to, the use of limited access storage areas, locked files, and the use of encryption, secure servers, and computer passwords. Appropriate measures will be undertaken when personal information is destroyed in order to prevent access to inadvertent disclosure to any unauthorized parties.
Contributions or gifts to The Alliance for Climate Protection d/b/a The Climate Reality Project, a 501(c)(3) organization, are deductible as charitable contributions for United States Federal income tax purposes. Unless otherwise indicated, no goods or services of any value are transferred to Donors in connection with their donations. Unless otherwise indicated, donations are considered unrestricted and are used by The Climate Reality Project to fulfill its overall mission and goals.
Contributions or gifts to the Climate Reality Action Fund, a 501(c)(4) organization, are not deductible as charitable contributions for United States Federal income tax purposes.